Abstract Submission FAQs and Guidelines - December 2022


Important Dates

Abstract Submission Opens
Thursday, September 15, 2022

Abstract Submission Deadline
Monday, November 14, 2022 (11:59 PM EST)

Poster Acceptance Notifications
Rolling

Late Breaker Submission Deadline
Friday, November 18, 2022 (5:00 PM EST)

Oral Acceptance Notifications
Notification: Monday, November 28, 2022

Final Poster and Abstract for Virtual and/or In Person Posting
Friday, December 2, 2022 at 12:00 PM EST

Important Information Regarding Oral Presentations

Please be aware of the following dates and requirements in the event you have been selected:

A list of abstracts that have been accepted as oral presentations will be posted to the Conference Agenda one week prior to the conference.

  • Friday, December 2, 2022 - Presentations must be submitted for CME approval. Format will be MP4 or PPT for virtual presentations. There will be no extensions. More details to follow upon acceptance.
  • Frequently Asked Questions (FAQs)

    Is there an abstract submission fee?
    Yes - US $50.00

    Is there a discounted rate for poster presenters to attend the conference?
    Yes - You will receive a discount code for US $50.00 off your registration fee and will need to register within 72 hours of acceptance notification in order to for your poster to be viewable virtually.

    Are there rules about previous presentation of data?
    Encore presentations are permitted. All abstracts will undergo review by the Abstract Review Committee who will assess for scientific merit and novelty.

    Is a trial-in-progress abstract allowed?
    Yes

    Is there an author limit for abstracts?
    No

    Is there a word limit or character count to which we should adhere?
    600 words; 1 chart or graph is allowed

    May a non-author present on behalf of the authors?

    • Yes, for non-accredited poster presentations
    • No, for accredited poster or oral presentations

    May an industry employee present on behalf of the authors?

    • Yes, for non-accredited poster presentations
    • No, for accredited poster or oral presentations

    Is Industry Sponsorship allowed?
    Yes

    Is Society Sponsorship required for admission?
    No

    Are QR codes allowed on the posters?
    No

    Do you have any policy regarding the usage of brand names or trademarks in abstracts or posters?
    Brand names or trademarks are not allowed - only generic names may be used.

    Will you accept an abstract presenting only the study design?
    It would be preferable if the abstract included the results/read outs; however, if they are not available at the time of submission but will be presented at the conference, that would be acceptable.

    What are the Embargo Rules, if any?

    • None for encore presentations
    • For primary disclosures, scientific dissemination should be reserved until after the conference. Press releases and media coverage are allowed in advance of the conference.

    Where will the abstracts be published?
    All accepted abstracts will be published in the British Journal of Dermatology (BJD) as well as on the RAD Website. (Please note that BJD does not publish abstract charts or graphs.)

    What is the abstract notification date?
    Within approximately 1 week of abstract submission

    What is the pre-conference abstract availability date/access venue?
    Saturday, December 10, 2022, at 5:00 PM EST virtually on the RAD website.

    What is the post-conference abstract availability date/access venue?
    In perpetuity

    Is there a language requirement for the abstracts?
    English

    Abstract Guidelines and Format

    As you prepare your submission to the conference, please make note of the following details:

    • All types of atopic dermatitis related research are eligible for submission.
    • Abstract should address scientific questions, detail clinical observations, or contain primary scientific data.
    • Encore presentations of data from previously presented research may be submitted.
    • Abstracts may be submitted in English only.

    Important:

    • Please ensure that you include the title, author information including first and last name (middle initial if available), and author institution (name, city, state/province, and country)
    • Titles to be in bold, sentence case. Affiliations to be designated with superscript numbers
    • Please include all sections indicated below
    • Please double-space
    • Word Limit: 600 Words
    • You may insert one (1) chart or graph. (Note: charts and graphs will be included on the FDE Website; however, they will not be included in the British Journal of Dermatology publication

    Guidelines for Poster Presenters

    The following should be completed by Friday, December 2, 2022, and uploaded (link to be provided via email):

    1. A digital presentation of your poster in high-resolution PDF format will need to be provided.
      1. Posters may be formatted as:
        1. A conventional poster on a single slide

        2. OR

        3. You may also submit a 4-slide presentation (Title, Methods, Results, Discussion), but this is not required.

    2. You may also submit an optional 3-minute video presentation of your poster that will be included on the RAD website. Video presentations should be provided in MP4 format.
      1. The presenter should not be an employee of an industry sponsor.

    Guidelines for Oral Presentation Authors should you be accepted

    You will receive notification by Monday, November 28, 2022, if your abstract has been accepted to be presented. The following will be required to present at the live conference on Sunday, December 11, 2022.

    The presenting author must:

    • Agree to the Confidentiality Policy on behalf of all parties involved with the abstract and communicate this policy to all involved parties. The Confidentiality Policy applies to both standard and late-breaking data submission from the time of abstract submission.
    • You will need to provide the slides or final video for your oral presentation by Friday, December 2, 2022, for CME approval along with your disclosure information.
      • Oral presentations will be 7-10 minutes.
    • Verify that, if necessary for the work reported, the clinical research represented in the abstract was approved by an appropriate ethics committee or institutional review board and that, if appropriate to the research, informed consent was obtained for all subjects.
    • Verify that all coauthors are aware of the contents of the abstract and support its data.
    • Agree, on behalf of all coauthors, to publication of the abstract in the final scientific program.
    • For an abstract to be included in the final scientific program, it is mandatory for the presenting author to register for the conference and to settle payment within 72 hours of receiving the abstract acceptance. If accepted, you will receive discount code via email.
    • Agree to present the abstract if it is selected for oral presentation at the RAD Conference. This includes being present during the scheduled time of the oral session. Accepted posters will be accessible to delegates in the virtual poster hall and the RAD website.
    • Agree to list all potential conflicts of interest in the presentation if the abstract is accepted for oral presentation at the RAD Conference.
    • Ensure that all coauthors meet the definition of authorship as stated by the International Committee of Medical Journal Editors.
    • Enter the name of the clinical trial registry and the trial.
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